The Challenge: Project Managers Doing Double Duty
The company had grown quickly, taking on more commercial and residential projects. But as the workload increased, so did the administrative strain.
Project managers were spending entire afternoons handling job costing, coordinating vendors, and chasing updates. Every delay in communication affected crews, suppliers, and clients.
Hiring another in-house coordinator wasn’t realistic. Between salary, taxes, and benefits, the cost would have exceeded $50,000 per year — and the company was already working on tight margins.
They needed help that could plug into their systems and support multiple projects — without adding more overhead.
The Solution: A Virtual Admin with Construction Expertise
Hard Hat Helpers matched the company with a Remote Admin and Bookkeeper VA experienced in project coordination for construction firms.
After onboarding into their Procore and Excel systems, the virtual assistant began handling:
- Weekly reporting and RFI log updates
- Vendor coordination and material tracking
- Payroll prep and job cost summaries
- Internal communication between project teams
Within weeks, the workflow was smoother, deadlines were easier to meet, and reports were ready ahead of time instead of last-minute.
The Results: Time Back and Productivity Up
The difference was measurable across the board:
- $45,000 saved annually compared to hiring locally
- 8–10 hours per week freed up for each project manager
- 22% improvement in on-time project completion
- Clearer internal communication between teams and vendors
With admin tasks off their plates, the project managers could finally refocus on supervising work on-site — improving performance where it mattered most.
Why It Works
Construction success depends on efficiency. When your team spends hours on paperwork instead of progress, your schedule — and profits — suffer.
A virtual assistant trained in construction admin can take over the repetitive but critical details that keep projects organized, vendors aligned, and budgets under control.
At Hard Hat Helpers, we make that possible by connecting you with skilled remote professionals who understand your tools, your processes, and your pace.
Work Smarter, Build Better
Your projects don’t have to slow down just because your paperwork stacks up.
Let Hard Hat Helpers handle the admin side so your crew can stay focused on what they do best — building.
Ready to streamline your operations?
Connect with Hard Hat Helpers today and find your next favorite employee.
